Power Automate Archives

7 Top Power Automate Benefits

October 12, 2021March 31, 2022HABY JOSEPH

Power Automate, formerly known as Microsoft Flow, automates business processes between web apps by aiding employees to monitor specific tasks or do predetermined work at certain times are some power automate benefits. For instance, an employee could be notified by the tool once his computer is connected to the internet (triggered by an event), and then he can respond with his login credentials for Office 365 cloud storage (using information from Dynamics 365). As a result, files could also be automated for sharing.

The term “business process automation” (BPA) can be defined as the application of technology to automate repeatable daily tasks. It helps get work accomplished by directing information to the correct person at the appropriate time by defining the use of user-defined guidelines and procedures. BPA assists organizations in streamlining processes like onboarding employees and onboarding, contracts management, accounts payable and many more.

Benefits of using Power Automate

1. All day tasks can be simplified

Consider how many e-mails you get each day. Imagine getting a message when a priority e-mail is received. Power Automate allows users to create a template to receive the notification whenever an important e-mail is received.

2. Improve workforce productivity

Benefits of Power Automate will help your business save time, increase productivity, and work more efficiently. Employees can be more productive by automating a variety of repetitive tasks that consume time throughout the day. This will allow them to work smarter and increase their overall business performance.

3. Automate tasks across all business systems

Power Automate automates hundreds of tasks from hundreds of apps within the Microsoft ecosystem and other sources. Many popular connectors include Microsoft SharePoint, Power BI, and Word, Outlook, Teams. Planner, Asana. Mailchimp. Twitter. DocuSign. Google Drive. Eventbrite. FreshBooks. Trello.

4. Reduce human error with employee satisfaction.

Employees can focus more on the important things and pay more attention by automating repetitive, time-consuming tasks. This can increase job satisfaction and feelings of accomplishment. Automation reduces human error and allows you to feel confident that your tasks will be done correctly.

5. Automate your decision-making process with real-time data.

Automating processes such as sales opportunities approval workflows, time off requests, approval of documents, and approval workflows can help you save time in decision making.

6. Pre-defined templates to create a flow.

Power Automate offers a wide range of pre-defined templates. These templates allow you to save time on approvals, notifications and productivity.

7. Make your business accessible from anywhere.

Microsoft Power Automates mobile application allows team members to create, run and review automated workflows while away from the office.

It’s not only about changing paper documents with PDF’s about making sure that business process automation seeks at making processes cost-effective automated, efficient, error-proof and transparent. Automated processes help businesses are able to save time and ensure the most effective practices are followed to enhance overall efficiency.

Power Automate Uses:

Automating specific tasks can help you achieve the following:

Receive immediate alerts for important e-mails or notifications
Meet new customers and keep in touch
Automated saving of e-mail attachments in OneDrive or SharePoint
Social media is a great way to engage. You can tweet a blog post or publish it on Facebook automatically. Or you can get notified if a tweet using a specific keyword has been retweeted.

Automate approval processes such as document approvals or time-off requests. Once the approval is complete, employees can be notified by Teams.
Push notifications to your phone when you get an e-mail from your customers
Keep up to date with Dynamics 365 Opportunities
When a Power BI alert has been triggered, you will receive an e-mail notification. This could include alerting support staff when there are more than 100 incidents or sales managers if ten or more leads have not been updated in the past two weeks.

A low-code solution for easily automating your IT workflows.

The process of automating business tasks has grown in popularity over the past few years, especially among small to medium-sized businesses who are looking for an efficient way to streamline simple or complex processes. The Power Automate app within Microsoft 365 is a low-code solution that provides an easy interface allowing users with basic technical knowledge to set up intricate automated tasks.

Artificial Intelligence marketing will play a huge role in your marketing strategy going forward. It has the ability to bring a ton of value to a wide range of marketing activities. It will help you to identify and convert your customers better. It will allow you to target the right customers with the right message at the right time.

With valuable solutions that can be configured in less than 10 minutes, it allows you to transform your business no matter the size. Although this software is aimed at people who are already familiar with certain technical concepts, the initial installation and configuration may feel overwhelming.

Also Read More about – Invoice Automation / AP Automation

Sysfore is a Microsoft Gold Partner with unique customer stories using the Microsoft Power Platform. Being a low code/no code platform, partner could help customer in quickly building apps for their key business challenges leveraging the various solution components. As requested sharing with you the solutions which Sysfore has already built on Power Apps platform for customers.

Get Sysfore Cloud Managed Services For Your Enterprise

Sysfore, A Microsoft Cloud solution provider and a Gold Partner, uses leading network, technology, and service expertise to deliver our service anytime, virtually anywhere, quickly and efficiently. We have helped over 80 small enterprises and 30 mid-sized enterprises across the globe for a successful cloud migration in the past 8 years.
Contact one of our experts today and we will help you find the perfect solution for your business. Write to us at info@sysfore.com or give us a call at +91 (80) 4110 5555.

Streamline and automate business process workflows

July 28, 2021October 8, 2025HABY JOSEPH

With Power Automate (previously Microsoft Flow), that automate business process workflows where you can use robotic process automation (RPA) to transform repetitive operations from human, time-consuming chores into efficient workflows.
It is a part of the Microsoft Power Platform and acts as a single solution that combines the capabilities of both robotic process automation (RPA) and digital process automation (DPA), with artificial intelligence added on top (AI).

When a flow is initiated, an integrated ecosystem with thousands of prebuilt templates and hundreds of connectors allows you to establish automated workflows between applications and services. This allows you to connect files, receive notifications, and gather data, all while streamlining your business processes and increasing productivity.

Automating workflows not only reduces manual effort but also ensures accuracy, speed, and consistency across departments. In finance and payments, for instance, firms like Visa sportsbooks have used automation to streamline transaction monitoring and regulatory checks, showing how precise system design can scale under pressure. From managing approvals and sending alerts to synchronizing data and integrating disparate systems, this technology enables companies to do more with less. However, while automation can handle the repetitive and transactional aspects of business, the true return on investment comes when employees are empowered to use these tools effectively and align them with broader business goals.

This is where the synergy between technology and targeted training becomes essential. No matter how sophisticated an automation platform is, it’s only as effective as the people using it. Organizations that embrace automation must also commit to equipping their workforce with the skills and knowledge necessary to leverage these tools to their fullest potential.

A strategic training partner like TrainSMART, Inc. plays a pivotal role in this transformation by designing custom learning experiences that support digital fluency and drive adoption. Their instructional design services ensure that training is not generic, but closely aligned with real-world applications and business outcomes. Whether it’s helping teams understand new workflows or training leadership to lead digital initiatives, the combination of smart technology and expert-designed training lays a foundation for sustained performance improvement and scalable success.

When organizations view automation and training as complementary forces rather than isolated investments, they begin to unlock deeper levels of efficiency and resilience. Technology alone cannot transform an enterprise without the guidance of people who understand how to harness its capabilities for innovation, collaboration, and long-term growth.

Developing a workforce that can adapt and thrive in this environment requires more than technical knowledge—it calls for continuous growth in leadership, communication, and problem-solving. Companies that invest in building these skills create employees who are not only capable of managing today’s challenges but also prepared to anticipate and shape the future of their industries. Structured training programs ensure that talent development becomes an ongoing process rather than a one-time event.

The Teresa Duke Consulting can support organizations in this journey by aligning skill-building initiatives with business objectives and employee potential. With a focus on practical application and measurable outcomes, their approach strengthens both individual performance and organizational capacity. This combination of strategic training and purposeful development equips companies with teams that are resilient, innovative, and ready to drive long-term success.

Extending this perspective into leadership, the conversation shifts toward cultivating a mindset that looks beyond short-term profitability and focuses on building sustainable value. Leaders who prioritize empowerment, continuous learning, and transparent communication tend to create organizations that thrive even amid disruption.

The ability to inspire and align teams with a clear vision becomes just as critical as deploying the right technology. Insights into this kind of forward-thinking leadership can often be found on his x.com page, where discussions around growth, innovation, and people-centered strategies highlight how business success is deeply tied to culture and adaptability. By embedding these principles into daily operations, organizations not only secure financial performance but also nurture environments where both people and technology can flourish together.

What is Power Automate?

Microsoft’s Power Automate is a new business system that allows us to automate the integration and synchronization of all of our data analysis and apps in order to boost productivity and business efficiency.

Apart from automating procedures and operations in a straightforward and intuitive manner, this online service also allows for the creation of a functional flow without the use of code (or with a minimum code).Power Automate connects two or more applications and performs actions that automate the most common business activities.

While tools like Microsoft Power Automate streamline internal workflows, it’s equally important to ensure that your business website is working just as hard on the front end. A website isn’t just a digital brochure—it’s the first impression, the silent salesperson, and often, the deciding factor for potential clients. This is where Strictly.ai comes into play, offering AI-powered conversational chat solutions that transform static websites into engaging, interactive platforms. By incorporating intelligent chat features, your site can handle customer inquiries, guide visitors through services, and even capture leads around the clock, ensuring your digital presence is as efficient and productive as your automated business operations.

This programme can transport data between systems, give task reminders, support data from any API, and automate tasks from a local device, to name a few of its capabilities.

Feature of Microsoft Power Automate

With the renaming to Microsoft Power Automate, Flow, which was previously feature-rich, now has a longer list of capabilities.

AI Builder
Peek code feature
UI Flows (RPA), DPA.
Many prebuilt connector
No-code platform guidance
Manage user identity and access
Cloud-basedExpression editor for dynamic content

Also Read More about – Microsoft Power Automate in detail

Get Sysfore Cloud Managed Services For Your Enterprise

Invoice Automation / AP Automation

June 8, 2021June 23, 2025HABY JOSEPH

What Is Invoice Processing?

Invoice automation processing is the process your company’s accounts payable team uses to handle invoices from various Vendors. It starts when you receive an invoice and finishes when payment has been made and recorded.

How AP Automation works?

Vendor sends invoices to respective initiators. You can receive paper invoices, PDF, or other electronic means. The invoice must either be scanned or manually entered into Sysfore AP Automation System. In case of Scanned copy, Initiator can send to a configured e-mail. With the help of Cognitive service capabilities using pre-defined Invoice AI data model, data will be extracted from invoice copy and create an invoice transaction in the Sysfore AP Automation System built using Microsoft Power Apps & Power Automate.

Invoice Automation Process (Video)

Invoice automation details will be validated with the customer’s existing ERP system. Then, the invoice shall be sent to the respective stakeholder or budget owner for review and approval. The multi-step approval workflows take time but can be automated for faster and more efficient processing. This process is seamless, works smoothly with the Office 365 tools and helps approvers to use approve or reject from their mails in Outlook.

Once the approval process is completed, Finance person can post invoice to ERP system for payment processing. Here the direct integration with the ERP system is done, where the invoice entries and payment processing are initiated from within the Sysfore AP Automation solution. System does 3-way matching and the solution can verify all the Goods Receipt Notes(GRN), Purchase Order(PO) and Advance payments made against the same. Power Automate connectors are used to establish secure connection with ERP’s like SAP, Oracle, Dynamics 365 or use custom connectors for API’s provided by the ERP system. Thus, the entire process is automated, and no manual intervention is required except for the approvals or exceptions.

While the automation solution handles everything up to the point of payment initiation—ensuring 3-way matching of Goods Receipt Notes (GRNs), Purchase Orders (POs), and any advance payments made—it is essential that the actual payout process is equally streamlined. This is where organizations often face challenges, particularly when dealing with recurring payments, vendor subscriptions, or bulk disbursements. Manual interventions at this stage not only introduce the risk of delays and errors but also reduce the overall efficiency gained from automation.

In this context, PayInsider offers a modern approach to handling disbursements, especially when dealing with subscription-based or cyclical payments. Its capabilities extend beyond basic payment facilitation to deliver a comprehensive platform that supports enterprise-wide disbursement needs with accuracy and transparency. A standout feature is its Flexible Subscription Management functionality, which allows businesses to automate recurring payments while maintaining full control over subscription cycles, billing frequencies, and vendor management. This becomes particularly valuable for finance teams that manage a diverse set of vendor agreements or service contracts requiring automated, scheduled payments.

Advantages of Sysfore AP Automation

Reduce human error.
Easy track of invoices.
Avoid late payments which may leads to additional amount.
Integrating invoice processing with ERP.
Reduce manual work.
More Early pay discounts.
Increase Productivity.
Enhanced Insight with the help of dashboards.

Technologies Used

AI Builder: AI Builder is a Microsoft Power Platform capability which you can use to bring the power of Microsoft AI to your organization, without the need for coding or data science skills. Reference link to know more about AI Builder Learn More
• AI Builder helps in extraction of invoice data.
Power Automate: How to use AI model in Power Automate?
• Triggers when an email arrived to a configured Email box.
• Create transaction in PowerApps with Data extracted with help of AI Builder.
• Automates Approval process using outlook email.
• Integrate with ERP systems like SAP, Oracle, MS Dynamics
PowerApps:
• PowerApps helps to create forms and also to represents data to users.

Automate your vendor invoice payments today!

Blog authored by Abhilash M., Power Apps Consultant at Sysfore Technologies.